Use Templates: For common types of emails (like confirmations, thank yous, or routine updates), create and save templates. This can cut down your composition time significantly.
Subject Line First: Decide on the subject line before you start writing the email. A clear subject line helps you stay focused on the email's purpose.
Keep it Concise: Stick to the main point. Avoid unnecessary details or pleasantries unless they're essential for the context or relationship.
One Topic Per Email: By addressing one topic per email, you make it easier for both you and the recipient to manage and respond to specific issues.
Use Bullet Points or Lists: For longer emails or when listing items, use bullet points or numbered lists. They're quicker to read and respond to.
Set a Timer: If you tend to overthink emails, set a timer for how long you'll spend composing each email. This can help you prioritize brevity and efficiency.
Reply Inline: When responding to questions or points made in previous emails, reply directly inline instead of rewriting everything. This saves time and makes your responses clear.
Autocorrect and Predictive Text: Enable these features on your device to speed up typing.
Quick Signatures: Have a pre-set signature with your necessary contact information so you don't have to type it out each time.
Use Canned Responses: If your email service supports it, use canned responses for phrases or entire emails you frequently send.
Skim Before Sending: Quickly skim your email for any glaring errors or missing information rather than reading it multiple times.
Batch Processing: Set aside specific times during the day for sending emails rather than responding to them as they come in. This can help you focus and reduce the number of back-and-forth exchanges.
Voice-to-Text: For longer emails or when you're in a rush, dictating your email can be faster than typing, especially if you're used to talking faster than you type.
Avoid Over-Editing: After writing your email, resist the urge to revise it excessively unless it's for critical communications. Often, the first draft is sufficient.
